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By Business Type
- Purchase Management -
Revamp procurement with real-time tracking for streamlined operations
Efficiently manage the Procure-to-Pay journey, from Purchase Request, RFQ, PO to Goods Receipt Note (GRN), optimizing operations and ensuring transparency.
Purchase Management
The process of procurement is made seamless, providing features like requisition and RFQ creation, vendor quotation generation, vendor scorecard setup, preferred supplier management, purchase invoice scanning, and order creation. It streamlines approval workflows and automates payment processes, while real-time insights help monitor procurement performance effectively.
Convert Purchase Requests to Purchase Orders
Removing manual oversight of purchase order approvals. Recognizing the needed sign-offs for purchase and automating notifications and routing processes.
Simplified Vendor Management
Accessing all supplier- related information consolidated within individual vendor records for detailed vendor management
Approvals
Specifies who has the right to approve the requests for purchases made by employees, along with setting boundaries on amounts approved based on authorizer levels and specific departments.
Purchase Order & Invoice
Purchase management transforms the way you manage order, provides real- time insights and a committed vendor portal for purchase order tracking. It streamlines purchasing and avoids complexities.
Purchase Orders
Creating and managing purchase orders to facilitate procurement of goods and services.
Purchase Invoices
Receiving and processing invoices from vendors for accurate accounting and payment processing.
Payment Records
Keeping a track of payment transactions and maintaining records of payments made to vendors for financial transparency.
Automate RFQ Process
Streamline procurement by instantly generating and managing RFQs, comparing offers, and facilitating transparent communication with suppliers, resulting in time and cost savings for educational institutions.
RFQs
Generating and sending requests for quotations to vendors for efficient sourcing of goods.
Track Requisition Progress
Keeping a track of the progress of requisitions in real time
Automate Requisition Approvals
Streamlining requisition approvals with automated workflows
Vendors Management
Effortlessly monitor modifications to your purchase orders or bills with Alpide's activity logging system. It securely records all actions for future reference.
Manage Suppliers
Organizing and maintaining supplier information for effective communication and collaboration.
Landed Cost Calculation
For accurate pricing analysis, calculate the total cost of goods including transportation, taxes, and duties.
Debit Memo
Generating a debit memo for vendors for adjustments or discrepancies in invoiced amounts.
Purchase Request
Craft personalized purchase order templates to efficiently track and communicate ordered items with vendors, enhancing clarity and facilitating future analysis.
Purchase Requisitions
Streamlining requests for purchasing goods and services within your organization.
Approval Workflows
Automating approval processes to ensure efficient purchase request handling.
Set Budget limits
Setting a budget to control spending on requisitions
Benefits of Purchase Management
Vendor
Management
Generate and manage purchase orders seamlessly, ensuring accurate and organized procurement transactions within the ERP system.
Multi
Currency Support
Handle transactions in various currencies effortlessly, facilitating global business operations with ease within your ERP system.
Vendor
Portal
A Vendor Portal enhances collaboration with suppliers, enabling them to access purchase orders, submit invoices, and track payment statuses conveniently.
Approval
Process
Ensure compliance with budget constraints and organizational policies by implementing a streamlined approval workflow for purchase transactions.
GRN
& Warehouse
Document goods receipt with signed delivery notes or barcode scans in the warehouse, maintaining accurate inventory records and enabling integration with procurement and financial systems.
Partial
Fulfillment
Manage partial Purchase Order (PO) fulfilments with accurate quantity tracking. Facilitate precise payment processing, aligning with partial fulfilment for financial reconciliation.
Return
Management
Efficiently handle purchase returns, from request to logistics. Obtain approvals and manage return processes seamlessly within your ERP system.
RFQ
Management
Automate the process of verifying the receipt of goods and ensure alignment with purchase orders, facilitating inventory management and reducing discrepancies.
Alpide Purchase Management FAQs
How does Purchase Management simplify the order placement process?
Purchase Management streamlines order placement by offering intuitive interfaces for creating purchase requests and seamlessly converting them into purchase orders. Users can easily select items, specify quantities, and choose preferred vendors, making the process efficient and error-free.
How can Procurement Software help with supplier management?
The enterprise resource planning software automates and manages a business's procurement process. It streamlines the sourcing, purchasing and payment processes. It also manages supplier relationships, contracts, and invoices.
Can Purchase Management offer real-time insights into order status and delivery dates?
Yes, Purchase Management offers real-time visibility into the status of all orders placed within the system. Users can track orders from the moment they are placed to the moment they are delivered, allowing for proactive management of inventory levels and timely decision-making.
How does Purchase Management help manage inventory?
As every business has its own needs and goals, the procurement process may differ. Even though, they may differ, there are a few basic steps which include
- Recognizing and prioritizing the needs of the business
- Submitting a purchase request
- Choose a supplier using an RFQ
- Negotiate pricing and terms of purchase
- Review goods and services
- Payment to the supplier
How does Purchase Management help in tracking orders effectively?
Purchase Management employs robust tracking mechanisms that enable users to monitor the progress of orders at every stage of the procurement process. Through dashboards and reports, users can easily track order status, delivery dates, expected arrival times, and any potential delays, ensuring transparency and accountability.
Can Purchase Management integrate with existing ERP systems?
Yes, Purchase Management is designed to seamlessly integrate with a variety of ERP systems, ensuring data consistency and eliminating the need for manual data entry. Integration capabilities enable businesses to leverage their existing infrastructure while gaining the benefits of enhanced order management functionalities.
How does Purchase Management contribute to improved efficiency in order processing?
Purchase Management optimizes order processing by automating repetitive tasks, such as order creation, approval workflows, and vendor communication. By reducing manual intervention and streamlining processes, Purchase Management helps businesses save time, minimize errors, and improve overall efficiency in order fulfillment.
What Type of Businesses Would Benefit From Procurement Software?
Logistics or supply chain industry, finance teams and executives would benefit from procurement software.
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